Clerk of the Circuit Court


 

The Clerk of the Circuit Court is a Constitutional Official and is elected to serve an 8-year term by the voters of the locality. Every Circuit Court in the Commonwealth of Virginia is a court of record. The Clerk of Court is charged with the custody, safekeeping and proper indexing of legal and quasi-legal papers deposited in his office. 

 

 

Responsibilities


The Clerk's Office is responsible for:

  • Filing civil suits
  • Docketing and filing of criminal actions
  • Filing divorce suits
  • Filing adoption petitions

Services


Services provided by the Clerk's office include:

  • Recording land records and plats
  • Probating wills - By Appointment Only
  • Administering various oaths' of office
  • Issuing marriage licenses - By Appointment Only
  • Recording military discharge forms (DD-214s)

Cash registers close at 4:30 p.m., no monetary transactions are available after 4:30 p.m. In most cases, acceptable methods of payment are cash, checks, money orders, or credit cards.



Passport Acceptance Agent


The Clerk is also an acceptance agent for the U. S Department of State and accepts passports applications on its behalf.  Applications are accepted by appointment only.


Legal Disclaimer


The Clerk and his staff may not give legal advice. In many cases, we do not have nor provide forms. We have no authority to speak for the Judge or to predict or interpret his decisions. We strongly advise all litigants to seek legal advice.


Building Rules


The Suffolk Circuit Court Clerk's Office is located in the Mills E Godwin Courts Building. Cell phones, smart watches, or similar devices are not allowed in the building.


Freedom of Information Act (FOIA)


 Many Circuit Court Clerk's Office records are public records and copies can be obtained by visiting the Clerk's Office, calling the Clerks Office, or mailing a detailed written request for copies with appropriate payment.


In accordance with Virginia Code Sections 2.2-3704.1 and 2.2-3704.2, the following information is provided: 
 

Please review entire Chapter 37 of Title 2.2 of the Code of Virginia for exclusions related to records maintained by the Clerk of Circuit Court especially as it relates to §2.2-3703 5. The provisions of this chapter shall not apply to the records required by law to be maintained by the clerks of the courts of record, as defined in §1-212, and courts not of record, as defined in §16 1, 1969.5. However, other records maintained by the clerks of such courts shall be public records and subject to the provisions of this chapter.


Holiday Closures  2023

November 7, 2023   -      Election Day

 November 10, 2023 -     Veteran’s Day

 November 22, 2023 -      Close at noon

 November 23, 2023 -     Thanksgiving Day

 November 24, 2023 -     Day after Thanksgiving

 December 22, 2023-       Close at noon 

 December 25, 2023 -      Christmas 

 December 26, 2023 -      Christmas


Holiday Closures  2024

New Year's Day: Monday, January 1, 2024

New Year's Day: Monday, January 2, 2024

Martin Luther King, Jr. Day: Monday, January 15, 2024

President's Day: Monday, February 19, 2024

Memorial Day: Monday, May 27, 2024

Juneteenth Day: Wednesday, June 19, 2024

Independence Day: Thursday, July 4, 2024

Labor Day: Monday, September 2, 2024

Indigenous People's Day: Monday, October 14, 2024

Election Day: Tuesday November 5, 2024

Veteran's Day: Monday, November 11, 2024

Thanksgiving: Wednesday, November 27, 2024, Close at Noon,

Thursday, November 28, 2024 and Friday, November 29, 2024, all day

Christmas: Tuesday, December 24, 2024 and Wednesday, December 25, 2024



The Suffolk Circuit Court Clerk’s Office is closed to the public.  Business is being conducted by phone, mail, e-file, drop-box and appointments.   Please call the Suffolk Circuit Court Clerk’s office for assistance.