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Clerk of the Circuit Court
The Clerk of the Circuit Court is a Constitutional Official and is elected to serve an 8-year term by the voters of the locality. Every Circuit Court in the Commonwealth of Virginia is a court of record. The Clerk of Court is charged with the custody, safekeeping and proper indexing of legal and quasi-legal papers deposited in his office.
Responsibilities
The Clerk's Office is responsible for:
- Filing civil suits
- Docketing and filing of criminal actions
- Filing divorce suits
- Filing adoption petitions
Services
Services provided by the Clerk's office include:
- Recording land records and plats
- Probating wills - By Appointment Only
- Administering various oaths' of office
- Issuing marriage licenses - By Appointment Only
- Recording military discharge forms (DD-214s)
Cash registers close at 4:30 p.m., no monetary transactions are available after 4:30 p.m. In most cases, acceptable methods of payment are cash, checks, money orders, or credit cards.
Passport Acceptance Agent
The Clerk is also an acceptance agent for the U. S Department of State and accepts passports applications on its behalf. Applications are accepted by appointment only.
Legal Disclaimer
The Clerk and his staff may not give legal advice. In many cases, we do not have nor provide forms. We have no authority to speak for the Judge or to predict or interpret his decisions. We strongly advise all litigants to seek legal advice.
Building Rules
The Suffolk Circuit Court Clerk's Office is located in the Mills E Godwin Courts Building. Cell phones, smart watches, or similar devices are not allowed in the building.
Freedom of Information Act (FOIA)
Many Circuit Court Clerk's Office records are public records and copies can be obtained by visiting the Clerk's Office, calling the Clerks Office, or mailing a detailed written request for copies with appropriate payment.
In accordance with Virginia Code Sections 2.2-3704.1 and 2.2-3704.2, the following information is provided:
- Suffolk Circuit Court Clerks' Office FOIA Officer: W. Randolph Carter, Jr. Clerk
- Email FOIA request form to : cccfoiarequests@suffolkva.us
- FOIA request form
The Suffolk Circuit Court Clerk’s Office is closed to the public. Business is being conducted by phone, mail, e-file, drop-box and appointments. Please call the Suffolk Circuit Court Clerk’s office for assistance.
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W. Randolph Carter, Jr.
Clerk of Circuit CourtPhone: 757-514-7800
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Cynthia E. Robertson
Chief Deputy ClerkPhone: 757-514-7815
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Circuit Court Clerk's Office
Physical Address
150 N Main Street
Suffolk, VA 23434
Mailing Address
P.O. Box 1604
Suffolk, VA 23439-1604
Phone: 757-514-7800Fax: 757-514-7103
Hours
Monday - Friday
8:30 a.m. - 5 p.m. - No monetary transactions after 4:30 p.m.
Passport Applications
Applications are accepted by appointment only
Marriage License Applications
Applications are accepted by appointment only
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Civil Division
Phone: 757-514-7801Phone: 757-514-7806
Phone: 757-514-7817
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Criminal Division
Phone: 757-514-7814Phone: 757-514-7793
Phone: 757-514-7804
Phone: 757-514-7794
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Jury Management
Phone: 757-514-7815
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Land Records
Phone: 757-514-7812
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Probate Division
- Phone: 757-514-7809
Phone: 757-514-7818
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