The Clerk of the Circuit Court is a Constitutional Official and is elected to serve an 8-year term by the voters of the locality. Every Circuit Court in the Commonwealth of Virginia is a court of record. The Clerk of Court is charged with the custody, safekeeping and proper indexing of legal and quasi-legal papers deposited in his office. 

 

 

Responsibilities

The Clerk's Office is responsible for:

• Filing civil suits
• Docketing and filing of criminal actions
• Filing divorce suits
• Filing adoption petitions

Services

Services provided by the Clerk's office include:

• Recording land records and plats
• Probating wills - By Appointment Only
• Administering various oaths' of office
• Issuing marriage licenses - By Appointment Only
• Recording military discharge forms (DD-214s)

Cash registers close at 4:30 p.m., no monetary transactions are available after 4:30 p.m. In most cases, acceptable methods of payment are cash, checks, money orders, or credit cards.

Passport Acceptance Agent

The Clerk is also an acceptance agent for the U. S Department of State and accepts passports applications on its behalf.  Applications are accepted by appointment only.

Legal Disclaimer

The Clerk and his staff may not give legal advice. In many cases, we do not have nor provide forms. We have no authority to speak for the Judge or to predict or interpret his decisions. We strongly advise all litigants to seek legal advice.

Building Rules

The Suffolk Circuit Court Clerk's Office is located in the Mills E Godwin Courts Building. Cell phones, smart watches, or similar devices are not allowed in the building.

Freedom of Information Act (FOIA)

 Many Circuit Court Clerk's Office records are public records and copies can be obtained by visiting the Clerk's Office, requesting electronically via https://www.clerkepass.com/, calling the Clerks Office, or mailing a detailed written request for copies with appropriate payment.

In accordance with Virginia Code Sections 2.2-3704.1 and 2.2-3704.2, the following information is provided: 
 

• Suffolk Circuit Court Clerks' Office FOIA Officer: W. Randolph Carter, Jr. Clerk
• Email FOIA request form to :  cccfoiarequests@suffolkva.us 
• FOIA request form

 

Please review entire Chapter 37 of Title 2.2 of the Code of Virginia for exclusions related to records maintained by the Clerk of Circuit Court especially as it relates to §2.2-3703 5. The provisions of this chapter shall not apply to the records required by law to be maintained by the clerks of the courts of record, as defined in §1-212, and courts not of record, as defined in §16 1, 1969.5. However, other records maintained by the clerks of such courts shall be public records and subject to the provisions of this chapter.