What are the City's bidding requirements?
- Using Agencies have the authority to purchase goods or services up to $5,000 in accordance with the provisions of the Delegation of Procurement Authority section of the Procurement Manual. Buyers must obtain a minimum of 1 written quote. Agencies should check annual contract listing prior to the purchase.
- For purchases exceeding $5,000 to $50,000 the Using Agency has procurement authority but must obtain pricing from a minimum of four sources and buyers are encouraged to seek out a minimum of 2 minority or woman owned businesses for these transactions.
- Goods and services costing more than $50,000 usually require a formal sealed bid or proposal process.
- Professional services costing more than $50,000 usually require a formal sealed bid.

Show All Answers

1. What do I need to do to be added to the City's Vendor Database?
2. Does the City offer preferences for small and/or minority businesses?
3. Do I have to be on the mailing list to submit a bid?
4. How do I get information regarding previous contracts?
5. What are the City's bidding requirements?
6. Does the City allow telephone quotes?
7. Who is the Purchasing Agent for the City?
8. How does the City advertise goods or services being bid?
9. To whom should the check for bid packages be made payable? Why does the City charge for bid packages?
10. Does the Purchasing Division buy for all City offices?
11. How do I contact the Suffolk Public Schools or Suffolk Redevelopment and Housing Authority?
12. Does the City give bid results over the telephone?
13. What are your office hours?
14. Does the City release estimated cost of projects being bid?
15. What are the bonding requirements?
16. Must a company be a resident of Virginia to bid?
17. May I send a bid package by facsimile or e-mail?
18. Do you provide lists of registered bidders or plan holders?
19. How are small purchases handled?
20. When are term contracts rebid?
21. Who originates the requirement for Request for Bid or Request for Proposal?
22. How can a vendor offer his goods and services to the City besides responding to bids or RFPs?